Agenda for July 9, 2024 Board Meeting

Wolf Trap Woods Homes Association

1.         Call to Order: The July meeting will be held at the McLean Bible and via Zoom.  Vice President to preside.

2.         Roll Call:

3.         Review and Approval of May and June Minutes:

4.         Officer Reports: 

                 ·      Treasurer

o   Status of finances 

o   Status of management co. support: Sentry / Sequoia

·      Secretary

                   o  Update on 5th Board position 

o   Status of WTWHA database review:  directory of owners & directory of resident emails

o   Status of plans for digitizing records

·      External Affairs Committee

o   Survey to identify property boundaries at HOA entrances

o   Planting trees at Woods entrance

·      Maintenance Committee

o   Progress on tennis court 

o   Selection of contractor for Glenridge stairs

o   Plan for dealing with coyotes 

o   Wood / debris dumping along Laurel Hill Road 

o   Low-hanging branch over Laurel Hill Road 

5.      Homeowner Input (time limit 2 minutes each)                   

6.      Old Business

o   Invasive species update: bamboo & stilt grass

o Reforestation update

o Dead pine tree over home owners property

o   Plans for follow-up with Senator and NPS Ranger

o   Status of assessment increase plan

7.         New Business

o  Forthcoming responses to homeowner Annual Meeting comments and recommendations 

o   Utilizing the volunteer list from the Annual Meeting (e.g., The Wolf’s Howl editor and others)

o     Forming an ad hoc committee to identify and research potential capital expenditure projects to fund with VDOT $$

o    Survey of homeowners to determine if Covenants and By-Laws should be updated

8.        Executive Session:  Status of violations.  

9.        Adjournment:

10.      Next Meeting: The next Board meeting will be held on August 13, 2024 .

WOLF TRAP WOODS HOMES ASSOCIATION

CALL FOR VOLUNTEERS

FOR THE BOARD OF DIRECTORS

At the Annual Meeting, the Board reported that it obtained only one nomination for two vacant Board positions. That one nomination was elected by a quorum of the homeowners. Therefore, the Board is still one member short.  As discussed at the meeting, one person did volunteer, but only after the nomination window had closed.  The Board wants all homeowners to be aware of this vacant position and have an opportunity to volunteer.

If you wish to volunteer to be a member of the Board of Directors, simply respond to this email with your name, address, and a paragraph about your background, and submit it to John Dyer, Board Secretary, at wtwboard@gmail.com by Sunday, July 28, 2024 to allow ample time for consideration and reminders.  The Board will meet with each volunteer individually to describe what is involved, what the future challenges are, and select a new member.

If you have immediate questions about the Board, or wish to speak with a current member, please send an email to wtwboard@gmail.com and a member will respond.

Thank you.

Fred Cirillo, President

On behalf of the Board of Directors

WARNING: Two Reported Incidences of Coyotes in the WTWHA Common Area Attacking Dogs Walking with Homeowners

There have been two reported incidents so far of this happening on the Common Area below Glenridge Court, roughly between the Carrington development and Laurel Hill Road.  Please be alert when walking in this area, as well as other parts of the Common Area.  Fairfax Animal Control Police have been alerted and have provided the guidance shown below.  In the meantime, please be on alert.

WTWHA Maintenance Committee and Board of Directors

Information From Fairfax Animal Control

Coyotes are an established part of the wildlife community in Fairfax County, and in most cases do not come into conflict with people and pets. However, dogs are vulnerable to coyote confrontations, especially when unattended or running loose, and incidents may increase when coyotes are protecting a mate or pups. Conflicts between dogs and coyotes can happen any time of the year, but are more likely during the mating season (January-March) and when coyotes are caring for pups (March-August).  Coyotes are highly territorial and may view other larger canines as competition and a threat. Coyotes may also consider small, unattended pets including cats and small dogs as prey due to their similar size to natural prey.

These recent incidents reinforce the need for pet owners to be aware of potential safety risks and take precautions with pets around homes, and when walking their dogs in areas where the coyotes have been active. The best way to minimize risk to pets is never to leave them outside unattended. Pets left outside, even with fencing, remain at risk for predation and unnecessary conflict. Pets should be supervised when outdoors and dogs should be walked on a leash in accordance with the county’s leash law.  Cats should be kept indoors and not allowed to roam free since they are an easy target for coyotes. I have included additional guidance below to reduce the chance of coyote conflicts and safety tips if they are encountered.

1. Keep your dog on a short leash (6-feet long or less). This length allows you to maintain control of your dog and makes coyotes aware of a person’s presence.
   Longer or retractable leashes allow greater distance between the dog and owner, and little time to react if a coyote encounter occurs.
2. Be cautious when walking at night and during early evening and morning hours (dusk and dawn)
3. Avoid areas known to have coyote activity, especially during breeding and pupping season. Alter your walking route to avoid potential conflict when walking your dog.
4. Stay on trails and be extra careful when walking in wooded areas or areas with thick brush.
5. Keep pets up to date on all vaccinations.
6. Carry a noisemaker or walking stick to use as a scare device such as a whistle, small air horn, or “coyote rattler” (soda can filled with rocks, marbles, etc). 

If you encounter a coyote:

1. Do not turn your back on the coyote and do not run. Running away can trigger a coyote’s prey drive and may cause it to chase you.
2. Keep your dog under close control with the leash, next to you or behind you (away from the coyotes). If you have a small dog and its possible, pick it up.
3. Do not let your dog approach, chase, or attempt to “play” with a coyote.
4. Stand tall and assertive, maintain eye contact. Use hazing techniques (see below) or slowly and calmly walk away without turning your back on the coyote. Coyotes will sometimes follow you for a distance to escort you out of their territory, and turning your back may invite them to come in closer to hurry you on your way.
5. Hazing can be used to scare coyotes away but caution should be used if there may be a den or pups nearby. Hazing can include using a noisemaker, yelling, stomping your feet, shaking a jacket, popping an umbrella, flashing a flashlight, tossing rocks or branches at the ground near the coyote and anything else that will frighten the coyote off. If a coyote is avoiding humans and pets and not creating conflict, do not seek out opportunities to haze or otherwise aggravate the animal.

If aggressive behavior is displayed or if there is physical contact between a coyote and a person or pet, please report it directly to the Animal Protection Police through the police non-emergency number at (703) 691-2131.  

Please let me know if you have any questions or would like to discuss this issue further.

More information on coyotes can be found at:

Virginia Department of Wildlife Resources: https://dwr.virginia.gov/wp-content/uploads/Living-with-Coyotes-Near-Your-Home-in-Virginia.pdf  

Fairfax County Coyote Webpage: https://www.fairfaxcounty.gov/wildlife/coyote     

Fairfax County Coyote Awareness video:  https://www.youtube.com/watch?v=4iHZY_YGWWg       

District Coyote Project: https://www.districtcoyotes.org/humans-coyotes