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Notice of Annual Meeting on June 10, 2025 and Upcoming Meetings

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Wolf Trap Woods Homes Association

Notice of Annual Meeting on June 10, 2025

The 2025 Annual Meeting of the Wolf Trap Woods Homes Association is scheduled for Tuesday, June 10, at 7:30 p.m. at St. Thomas Episcopal Church, 8991 Brook Road, McLean, VA (at the corner of Brook Rd. and Lewinsville Rd).  

The Board has issued a call for nominations for the one seat on the Board that will be open.   Who was elected will be announced at this Annual Meeting, provided a quorum was obtained, that is, provided more than half of the neighbors participated in the vote.   If a quorum was obtained in the election, that quorum will apply to the meeting.   

The nominees are identified with their biographies on a separate post under community news.

We look forward to seeing everyone at this year’s Annual Meeting. 

The Upcoming Board Meetings are on the Second Tuesdays of the Month.  For those who cannot find their calendars, those dates are:

  • July 8
  • August 12
  • September 9
  • October 14
  • November 11
  • December 9
The meeting takes place in-person at McLean Bible Church and online also on Zoom. As a reminder – all WTW residents and homeowners are welcome to attend!
The physical address is:
McLean Bible Church, Room 1208
8925 Leesburg Pike, Vienna, VA 22182
Directions:
– Park in the underground parking garage as close to the building but but as far from Highway 7 as you can get; you should see Portal #2.
– Enter the Church through Portal #2 at the (lower level) southwest end of the building.
– Past the double doors at Portal #2 is a sign-in station where they will ask for your name, cell phone number, and picture.
– The meeting will be in Classroom 1208 just ahead of the sign-in station.

All upcoming Board meetings will use the following zoom meeting link and call-in information

Join Zoom Meeting
 
Meeting ID: 850 5183 9298
Passcode: 382566
 
One tap mobile
+13092053325,,85051839298#,,,,*382566# US
+13126266799,,85051839298#,,,,*382566# US (Chicago)

 

“School Board Considers New Boundary Policy 8130.8”

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“On June 18, 2024, the Fairfax County Public Schools (FCPS) Governance Committee approved revised Boundary Policy 8130.8, the details of which can be reviewed at https://www.fcps.edu/departments-and-offices/office-chief-facilities-services-and-capital-programs/facilities-planning. The revised Policy has been forwarded to the full FCPS Board for further consideration. FCPS is NOT reviewing any proposed school boundary attendance assignments that impact WTWHA, only the policy that governs how FCPS school boundaries will be reviewed and any changes proposed and made in the future. If you have any comments, questions or concerns about the Boundary Policy, please reach out to our FCPS Board elected representative, Ms. Robyn Lady at https://www.fcps.edu/staff/robyn-lady“

Annual Meeting

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WOLF TRAP WOODS HOMES ASSOCIATION

NOTICE OF ANNUAL MEETING ON JUNE 11

AND

CALL FOR CANDIDATES AND BOARD OF DIRECTORS ELECTION

 

 The 2024 Annual Meeting of the Wolf Trap Woods Homes Association will be held Tuesday, June 11, at 7 p.m. at St. Thomas Episcopal Church, 8991 Brook Road, McLean, VA (at the corner of Brook Rd. and Lewinsville Rd.  The meeting must include more than half our membership of 225, so at least 113 homeowners must attend either in person or by proxy in order to have a quorum required to conduct Association business.  The meeting will be in-person only.

Before the Annual Meeting, the Association will conduct its call for new volunteer candidates to become members of the Board of Directors.  With two (2) Board positions ending, you will have the opportunity to elect two individuals to the Board of Directors, each to serve a three (3) year term.  Note that the Nominating Committee has nominated current Treasurer Ron Burr for a 2nd term.

Service to the community can be rewarding and, as always, the Board encourages candidates to run.  Our community is a wooded treasure, and we rely on volunteer homeowners like you to keep our neighborhood humming.  Members of the Board can expect one Board meeting and a reasonable number of additional volunteer hours each month to address issues. 

If you wish to seek election to the Board of Directors, it is important to complete and submit the Nominating Petition to John Dyer, Board Secretary and Chair of the Nominating Committee, at wtwboard@gmail.com, by no later than 5:00 p.m. on Friday, May 17, 2024.  Your petition should include a few words about yourself, any professional/personal qualifications you wish to add and a picture in jpg format.  Your name will then be placed on the ballot and your information included in the follow-up Annual Meeting mailing to all homeowners prior to their voting.  [Click on the blue hyperlinks to access the petition and e-mail.]  

After that, voting will take place via the online platform ElectionBuddy using your email address; forms or ballots will be delivered to those who have not agreed to receive Association notices via e-mail.  The voting results will be announced at the Annual Meeting.

Prior to the Annual Meeting, the Board will vote on an administrative resolution that specifies Meeting procedures.  As in previous years, one of the provisions of the resolution will state that nominations for candidates will not be taken from the floor during the Annual Meeting if at least two nominating petitions are received by the deadline of 5:00 p.m. on Friday, May 17th.   

If you would like to discuss Board service and find out more about what is involved, please contact any of the current Board members at wtwboard@gmail.com.

Thank you and we look forward to seeing everyone at this year’s Annual Meeting. 

WTWHA Board Meeting Information

Posted on

Wolf Trap Woods Homes Association

Notice of Annual Meeting on June 11

and

Call for Candidates and Board of Directors Election

 The 2024 Annual Meeting of the Wolf Trap Woods Homes Association will be held Tuesday, June 11, at 7 p.m. at St. Thomas Episcopal Church, 8991 Brook Road, McLean, VA (at the corner of Brook Rd. and Lewinsville Rd.  The meeting must include more than half our membership of 225, so at least 113 homeowners must attend either in person or by proxy in order to have a quorum required to conduct Association business.  The meeting will be in-person only.

Before the Annual Meeting, the Association will conduct its call for new volunteer candidates to become members of the Board of Directors.  With two (2) Board positions ending, you will have the opportunity to elect two individuals to the Board of Directors, each to serve a three (3) year term.  Note that the Nominating Committee has nominated current Treasurer Ron Burr for a 2nd term.

Service to the community can be rewarding and, as always, the Board encourages candidates to run.  Our community is a wooded treasure, and we rely on volunteer homeowners like you to keep our neighborhood humming.  Members of the Board can expect one Board meeting and a reasonable number of additional volunteer hours each month to address issues. 

If you wish to seek election to the Board of Directors, it is important to complete and submit the Nominating Petition to John Dyer, Board Secretary and Chair of the Nominating Committee, at wtwboard@gmail.com, by no later than 5:00 p.m. on Friday, May 17, 2024.  Your petition should include a few words about yourself, any professional/personal qualifications you wish to add and a picture in jpg format.  Your name will then be placed on the ballot and your information included in the follow-up Annual Meeting mailing to all homeowners prior to their voting.  [Click on the blue hyperlinks to access the petition and e-mail.]  

After that, voting will take place via the online platform ElectionBuddy using your email address; forms or ballots will be delivered to those who have not agreed to receive Association notices via e-mail.  The voting results will be announced at the Annual Meeting.

Prior to the Annual Meeting, the Board will vote on an administrative resolution that specifies Meeting procedures.  As in previous years, one of the provisions of the resolution will state that nominations for candidates will not be taken from the floor during the Annual Meeting if at least two nominating petitions are received by the deadline of 5:00 p.m. on Friday, May 17th.   

If you would like to discuss Board service and find out more about what is involved, please contact any of the current Board members at wtwboard@gmail.com.

Thank you and we look forward to seeing everyone at this year’s Annual Meeting.